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Academic transcripts

PLEASE NOTE: While we are able to verify whether a person has a specified qualification from UCT or not, we are not able to release to parents, guardians and other third parties any private information pertaining to current or past students' academic records, nor can we release copies of those academic records without written consent or proof of power of attorney, unless the disclosure complies with an obligation imposed by law.

Contents

Academic transcripts

  • Please note that the transcript is a complete record of all your academic activity at UCT. We cannot provide partial transcripts or transcripts that only include specific years or qualifications.
  • Students receive one hard copy and one electronic copy of their official Academic Transcript with their Degree / Diploma certificate at graduation. (The electronic copy has only been available from 2014.)
  • Extra Academic Transcripts can be obtained from the Student Records Office at a cost of Fifty Rand (R50) for one (1) electronic copy e-mailed up to five (5) e-mail addresses; R75 for one (1) e-mail and two (2) hard copies; R75 for three (3) hard copies. The cost for posting hard copies of the transcript outside South Africa is R120. Please complete the Request Form on the right of the screen.
  • For security reasons requests must be put in writing. The request must include your ID or passport number. We encourage you to fill out the transcript request form electronically to avoid errors in processing and e-mailing and/or posting transcripts.
  • Third Party requests must be accompanied with consent from the student.
  • Cash payments must be made at the University Cashier's Office or via credit card (form to be sent to Student Records) or via direct deposit into the University's bank account (proof of payment to be sent to Student Records).
  • If paying at the Cashier's Office, please note the office hours (Mon - Fri 09h00 - 15h30).
  • No monies will be accepted at the Student Records Office.
  • Proof of Payment must be emailed / faxed or handed to the Student Records Office prior to the record being processed.
  • An Academic Transcript will not be issued to a student with outstanding fees or an outstanding disciplinary case.
  • Records are not issued to currently registered students who have written exams until examination results are released for that session.
  • Academic Transcripts take 4 working days to process. Records which have to be typed manually from archived master cards take 6 working days to process.
  • Please note students urgently wanting transcripts to be sent overseas are advised to contact a courier company to collect at the Student Records Office. If a courier is used, you will be liable for all logistics and costs to the courier company.
  • Please indicate on the form if you want the transcripts sealed separately.
  • Please note that transcripts not collected within three months of being processed will be destroyed.

Duplicate degree certificates

  • A duplicate certificate of any UCT qualification will be issued at a fee of R500 where satisfactory evidence of destruction or irretrievable loss of the original is submitted.
  • Payments must be made at the University Fees Department Cashier's Office or via credit card or via direct deposit into the University's bank account.
  • If paying at the Cashier's Office, please note the office hours (Mon - Fri 09h00 - 15h30).
  • No monies will be accepted at the Student Records Office.
  • An affidavit to the effect that irretrievable loss has occurred,signed and attested before a Commissioner of Oaths, must accompany the application.
  • Please note you may only receive one duplicate degree certificate per qualification obtained.
  • Please send an original sworn affidavit, the deposit slip or proof of payment and request via post to the Student Records Office.
  • Please note no faxed or scanned copies of the affidavits are accepted. Please note that a third party cannot swear an oath on your behalf - only sworn affidavits from the applicant will be accepted.
  • This process takes 4 working days.
  • Please note that if your original degree certificate is in storage or has been framed, you cannot request a duplicate certificate.
  • Please note that where a duplicate degree application was made in error, monies will not be refunded.

Course outlines

  • The cost of the production of course outlines is R20. It takes 4 to 5 days to process.
  • Payments must be made at the University Fees Department Cashier's Office or via credit card or via direct deposit into the University's bank account.
  • If paying at the Cashier's Office, please note the office hours (Mon - Fri 09h00 - 15h30).
  • No monies will be accepted at the Student Records Office.
  • Proof of payment must be faxed or handed in to the Student Records Office prior to the request being processed.

Outside verifications

  • Refer to the Fees booklet (3.8, Other Fees And Levies, page 10) for a complete summary of charges.
  • Please e-mail verifications@uct.ac.za with your verification request only if you are a third party (such as current or potential employer, educational institute or verifications agency).

Payments

Payments for all the above requests must be made in one of the following ways:

  • At the University Fees Department Cashiers Office (Office hours: 09h30 -15h30, Monday - Friday).
  • Via Credit Card (see Credit Card Form).
  • Direct Deposit in the UCT Bank Account.

Banking details

  • Standard Bank - Rondebosch
  • Account Number - 071503854
  • Branch Code - 025009
  • Swift Code - SBZAZAJJ

Downloads

See above to the right.

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