Please note that a new GL has been created for admission & entry fees in order to differentiate these fees from GL2170, conference registration fees.

Please note that GL2170 has been amended accordingly and should ONLY be used for conference registrations.

Please refer to the GL guidelines for the changes.

Most importantly, PURCHASERS, please note the text that must appear when using GL2170, for POs, PCard and journal transactions:

STAFF NUMBER, CONFERENCE MONTH & YEAR, PLUS NAME OF CONFERENCE captured before anything else, in this exact order, e.g. 01234567, June 2013, NAPCP UK

In accordance with the allowable SARS rates, the subsistence and travel rates applicable to UCT business trips have increased with effect from 1 March 2013.

New rates:

Local - Incidental costs only: R98 per day

Local - Meals and incidental costs: R319 per day

Foreign - The amount per day is dependant on the country being visited.

Refer to the South African Revenue Services (SARS) table for applicable rate for the country in which the staff member will be staying overnight.

NB: These rates are the MAXIMUM allowed without tax consequences. The actual rate claimed is at the fund holder's discretion. Please use the updated forms FM032 or FM049 when claiming.

Please use the updated form FM032 is used when claiming.

For full details, please refer to the Subsistence and Travel policy PAY002

Please refer to the updated policy on the Finance website PAY004

Also ensure that the updated forms FM030, FM033 and FM049 are used when claiming.

Please communicate this as appropriate within your areas.