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UCT Archives

The University preserves paper records in two sets of collections: Administrative Archives and the University Libraries' Special Collections.

  1. The University's Administrative Archives house all the University's administrative records. These data include the time period of 1829 which embodies a rich and prominent collection of:
    • Formal records (minute books of Council, Senate and University Committees)
    • Correspondence of importance to UCT
    • Personnel files (former staff members, selection committee papers, important historical documents)
    • Financial records (permanently archived)

  2. Special Collections collects University papers and records that are not administrative in nature, but which chart the history of the University, its academic work and the people who have worked here. These include:
    • Research material
    • Photographs of University staff and University publications.

Where to send records

  1. Physical administrative records of the type referred to in (1) above (that are no longer currently in use in your department) must be sent to the Administrative Archives.

  2. Records of the type collected by Special Collections must be sent to the University Libraries' Special Collections.

  3. Any other record that you believe we may consider worth preserving may be sent to either Renate Meyer (Special Collections) or Lionel Smidt (Administrative Archives)

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Contact us

Lionel Smidt
University Archivist
Tel: 021 650 4763

Administrative Archives
Main Road

Renate Meyer
Manager: Special Collections, UCT Libraries
Tel: 021 650 4424

Special Collections
Jagger Library
(Old African Studies Library)
Upper Campus


Academic administration retention schedule

Retention schedule (general)

AA01 - Records transmittal list